Mr. Zhang is a financial officer of a unit in Jiangsu Province. Recently, he and his colleagues are working hard to prepare the budget for the next year of the unit. "Our next year's budget for furniture purchases is based on Jiangsu's new asset allocation budget standards."

Similarly, the central government agencies and many local administrative institutions have new reference standards when preparing the budget for the next year.

Central regions have introduced

Recently, the Ministry of Finance and several provincial finance departments have issued notices one after another, stipulating the purchase standards for office furniture of related units.

In order to strengthen the management of the purchase of general office equipment and furniture for central administrative units, the Ministry of Finance recently issued a notice on the issuance of the “Budget Standards for the Purchase Cost of General Office Equipment and Furniture for Central Administrative Units (Trial)” (hereinafter referred to as the “Notice”), which clearly states that Standards are an important part of the central budget standard system, and are the relevant basis for departments to prepare budgets and finance departments to review budgets.

According to the "Notice", the standards for office furniture include three parts: physical quantity standards, price ceiling standards and service life standards. Among them, the physical quantity standards are subject to two-way control. First, the standards are set according to the level of staff and the number of internal institutions. Leaders above the ministerial level are equipped as needed, and other staff are divided according to the two levels below the division level and the division level. The second is to set standards according to the actual number of people in the establishment.

Soon after the Ministry of Finance's standards were introduced, such standards were also introduced in many provinces and cities. The relevant person in charge of the Assets Department of the Jiangsu Provincial Department of Finance told the author that the Jiangsu Provincial Department of Finance regards the construction of the asset allocation standard system as a key research topic. In conjunction with the provincial agency Affairs Bureau, a research team was formed to conduct field visits to Guangdong and Hainan. After soliciting opinions from relevant units, the “General Budgetary Standards for Asset Allocation of Provincial Administrative Institutions in Jiangsu Province (Trial)” was recently released.

It is understood that, in addition to Jiangsu, Zhejiang, Fujian and other provinces have also recently introduced provincial office budgets for general office equipment and office furniture. In addition, Hainan Province is also actively studying and updating and adjusting the original standards. It is expected that the new standards will be introduced soon.

Implementation is mixed

Office furniture configuration standards, relevant departments at all levels have had relevant regulations, these regulations are conducive to standardizing asset management, for suppliers have a specific reference price, has a directional guiding significance for furniture procurement. However, from the perspective of the effect of implementation, the situation is different.

"At present, many provincial-level administrative institutions in Jiangsu Province are working on budget preparation for the next year, and they are all working on budgets in accordance with this standard for furniture." The relevant person in charge of the Assets Department of the Jiangsu Provincial Department of Finance said that the Jiangsu standard has just been introduced soon. Since the opinions of various units have been fully solicited, they are all seriously implementing them at present, but the specific effects will only be known after a period of operation.

Hainan Province has issued relevant standards since 2008. According to the relevant person in charge of the local finance department, they have a set of strict control procedures to ensure the implementation of the standards. The first is that when making the budget, the Ministry of Finance will verify the relevant budget funds of each unit according to this standard. Secondly, they also require strict procurement in accordance with the standards during government procurement. Finally, each unit will be controlled according to this standard during accounting. "Through the control of these three links, the implementation of the standard can be basically guaranteed. At present, the implementation of the standard is good."

"The State Administration Bureau used to have similar standards, but as far as I understand, many departments rarely follow this standard when purchasing furniture." Speaking of the configuration standards for office furniture, a person in charge of a large furniture company seems a little disappointed. He told the author that due to the disconnection of many such office furniture standards with the actual situation, it can currently be said to be "existence in name". Many times it is only a symbolic reference, and there is no substantive manifestation when purchasing.

Mr. Meng, who is responsible for furniture procurement at a provincial administrative unit in Yunnan Province, also confirmed this statement: "Our unit recently completed an office furniture procurement project. The standard is mainly through preliminary market research, research and discussion by various departments of the unit, and then listen to The opinions of the unit leaders are finalized. "Mr. Meng said that the relevant standards in Yunnan Province are not very reasonable. According to this standard, it is difficult to buy suitable products, so they are just for reference, and they have not been fully implemented.

Incorrect price and age setting

Why are some office furniture configuration standards not recognized by all parties to the purchase and "exist in name"? Zhao Shoutian, director of the Beijing Furniture Association ’s Office Furniture Professional Committee and an expert in Beijing government procurement bidding, told the author why.

"Furniture raw materials and labor costs have risen in recent years, and the increase in oil prices has caused transportation costs to rise, which has made the furniture industry change greatly from the previous prices." Zhao Shoutian said that these standards are often set at relatively high prices when they are formulated Low, and many have not been updated for a long time, so its pricing is far from meeting the current market requirements. Purchasing according to these standards, in order to reduce costs, some winning bidders tend to "align" in terms of materials, etc., which may cause problems in product quality and environmental protection requirements.

As a bid evaluation expert, Zhao Shoutian has also encountered situations where the winning bid is much lower than the budget. According to his understanding, many buyers are reluctant to this phenomenon. "Some standards have a price limit but no quality. If they are implemented according to this, the result of winning the bid will often come out. The price is much lower than the budget. The purchaser is worried about quality problems, so many purchasers are reluctant to implement these standards." Tian said.

In addition to the price, Zhao Shoutian believes that it is not scientific for such standards to set the service life of "one size fits all" to 10 or 15 years. The service life of furniture such as tables and cabinets is generally longer, but the soft materials such as chairs and sofas have a shorter service life. The main structure of many chairs and sofas has not been damaged after several years of use, but their soft materials have lost their effectiveness, and they are very uncomfortable to use. These standards have no targeted elimination standards for this. An important reason for "coldness".

Standard setting should not be too general

At present, the Ministry of Finance and more than 10 regions such as Jiangsu, Fujian and Zhejiang have successively issued standards for the allocation of office equipment and furniture. From the overall point of view of standard setting, these standards mainly stipulate the three parts of the physical equipment quantity, price limit and service life standard. There are very few requirements related to environmental protection requirements, product quality, product material, etc., and there are no specific requirements for different products. The service life and the actual needs of different working environments need to be targeted. Therefore, the author believes that the standard content is still somewhat general.

The construction of government procurement standardization is the general trend. How to set up furniture procurement and budget standards, and to integrate government procurement and asset management has become an important issue in government procurement standardization construction.

Here, we might as well listen to the voices of some companies. In contact with the company, the author learned that companies have different views on these standards. Some companies believe that the standard setting is more reasonable, which can meet the needs of government procurement, but also meets the requirements of enterprises to serve government procurement and sustainable development. But some companies have put forward their own views on this. A relevant person in charge of a furniture company believes that some of the furniture standard setters may not have actually engaged in furniture procurement. Therefore, the actual situation of furniture procurement often cannot be considered in the formulation of standards. For example, the purchase of file cabinets is often related to the indoor height of the office. Different indoor heights may require products of different sizes, and the material consumption caused by the size change will affect the cost of the product, which may break the price ceiling. However, it is impossible for suppliers to provide money-losing services, so some suppliers may find ways to "meet" the requirements of the standard, some may make the sheet thin to reduce the consumption of main materials, and some may make a fuss in terms of quantity. , The final effect is the actual effect of procurement.

Therefore, the formulation of standards still requires some flexibility, and more combined with the actual needs of the working environment, not too general.

In addition, the price ceiling in government procurement standards has become the key to standard setting. It is really difficult to set the price ceiling at which standards. In this regard, the author believes that, while fully integrating market conditions and allocation needs, it may also be from the perspective of enterprise costs, leaving a relatively reasonable profit margin for the enterprise, so as to ensure the reasonableness of price regulations, and avoid blindly depressing suppliers ’ Profit margins.

As we all know, while government procurement meets government needs, it must also promote the development of industries and enterprises. Only by leaving appropriate profit margins for enterprises can they be nourished by government procurement “nutrients” and grow healthily. The level and ability of government procurement services and promote the sustainable development of the entire industry.

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